Secretariat Library (CSL) under the Department of Culture is one of
the largest tangible treasures of knowledge next to National
Library, Kolkatta for Indian and foreign official document
resources. CSL’s resources are an amalgamation of number of
Secretariat Libraries of pre-independence India and many other old
institutions including the resources of Imperial Secretariat
Library, Calcutta that came into existence in 1891 as envisaged by
Lord Curzon. Its existence was confirmed and validated by the
Imperial Library Act of 1902. As on date it has a collection of
about 9.50 lakhs printed and non-printed documents organized into
different viable branches and divisions. “It was intended that it
should be a library of reference, a working place for students and
repository of material for the future historians of India, in which,
so far as possible, every work written about India at any time can
be seen and read”. With shifting of the Capital, the library was
also moved to Delhi and since 1969 it is housed in a separate wing
of the Shastri Bhawan Complex.
CSL comprises of –
Secretariat Library, G. Wing,
Shastri Bhawan, New Delhi-110001.
& Regional Languages Wing (Tulsi Sadan Library), Bahawalpur
House, Bhagwandas Road, New Delhi – 110001.
R.K. Puram, Branch Library, West Block – 7, Sector – 1, Rama
Krishna Puram, New Delhi – 110066.
Secretariat Library, G. Wing Shastri Bhawan, New Delhi :
Central Secretariat Library is mainly responsible for providing
information to the official of Central Secretariat i.e. Central
Government Ministries/Departments. This facility with wider
resources is available in addition to
the own resources developed in different Libraries in various
Ministries/ Departments on their specialized subject. This
institution is also responsible for overall collection development
on all subjects required concerning the policy and decision making
process. They are also being processed with internationally
acclaimed standard tools and make them available On-line. The
resources developed by CSL is not confined to any individual
library’s requirement and is not geographically limited.
Therefore, its role is not limited to any Ministry, Department,
Office, Country but to a complete range of information resource at
is well known for its rich and valuable collection of books on
Indian History and Culture, Area/ Country studies, Biographical
collection, rare publications. and General Reference collection,
such as Encyclopedias, Dictionaries, Yearbooks, Directories, etc. It
has valuable Indian Official publications – which includes Annual
Administrative Reports, Budget and Plan documents, Civil Lists,
Census Reports, Legal documents, Directories, and Hand Books,
Gazettes, Gazetteers, Committee and Commission Reports,
Parliamentary and Legal documents available in Printed and Non-prited
form. It also has resources in the form of Foreign Official
Documents – which includes Microfiche /micro-film collection of
U.S. Government Publications, along with government publications of
Tulsi Sadan Library:
Hindi and Regional
Languages Wing of Central Secretariat Library popularly known as
Tulsi Sadan Library presently located in the Bahawalpur House, New
Delhi was opened in 1974. It was established with a view to
commemorate the fourth centenary of the famous Ramacharit Manas
written by Goswami Tulsi Das celeberated in year 1972. This library
has a collection comprising fourteen constitutionally approved
regional languages of India. The total collection comprises of
1,71,077 books. The collection has a good number of rare books and
classics in Indian languages.
R.K. Puram Branch Library:
order to provide the library services to the government officials
working in the different offices located in R.K. Puram and adjoining
areas, CSL has established a branch library at R.K. Puram, New
Delhi. This branch library caters to the general information
requirements of government officials and also provide library
services to government residential complexes located there. The main
collection is in English and Hindi and a very small representative
collection in other regional languages are also available. The total
collection is approximately 50,000 titles for circulation among the
THE RESOURCES AND THEIR ORGANIZATION IN CENTRAL SECRETARIAT LIBRARY
total collection of the library has been segregated into various
sections for he convenience of organization and reader’s services.
general collection housed in the ground floor provides theoretical
exposure to various disciplines and has a strong collection in Hindi
resources of the Reference
Section contain a strong reference collection for quick
retrieval of information through encyclopedias, dictionaries,
handbooks, yearbooks, etc. in different spheres of knowledge. It is
the policy of the CSL to update these reference sources
Serials Division of CSL
has been making available the nascent information through 121
newspapers of Indian and foreign origin, and through 600
periodicals. Back issues of important periodicals are also kept in
the library in bound from and are available to users for reference.
Microfilms of newspapers – Times of India w.e.f. 1950 to 1998 and
Navbharat Times w.e.f. 1951 to 1998 are also available for
AREA STUDY COLLECTION:
Area Study Collection is stacked in the mezzanine floor called Area
Study Section and is very widely utilized. The organization of the
section is according to the Geographical/Political area and within
it by subject. There are approximately 60,000 books in this
division. It includes books on SAARC countries. Subject specific
books on ‘India’ are also part of the collection and are
arranged from National to district level.
rich collection comprising 5500 rare books pertaining to 18th,
19th and early 20th century on various
subjects is also kept in Area Study Section. These books are for
reference only. Books published within 30 years are loaned to
members and remaining publications are for reference.
biographical collection, the collection having emphasis on gender
studies, the collection of different countries of the world and the
rare document collection are some of the strongest asset organized
in this division.
INDIAN OFFICIAL DOCUMENTS COLLECTION:
Official Document Section (IOD) acts as the depository of Indian
Official Documents by an official order. It has very rich collection
of Government Offcial Documents, which includes Annual
Administrative Reports of various Ministries/Departments, Budget and
Plan Documents, Civil Lists, Census Reports, Gazettes and
Gazetteers, Legal Documents, Parliamentary Debates and reports of
various Committees and Commissions appointed from time to time by
the Government of India as well as State Governments. This section
has a substantial collection of Microfilms and microfiche of Census
Reports etc. and other official documents of the British period.
Microfilms of Indian Official Documents pertaining to British India
and British Library, London are being acquired for research
purposes. Under digitization project preparation of CD-ROM of Annual
Reports, Demand for Grants, Performance Budget etc. of the
Department of Culture and its subordinate offices has been
undertaken. The publications are meat for reference only.
FOREIGN OFFICIAL DOCUMENTS COLLECTION:
Official Documents Collection consists of Official Documents
pertaining to US, UN, UNESCO, UK and other countries like Australia
and Korea. In this section there is a unique collection of UK
Publications such as Command papers, Hansard reports, World Bank
Reports, IFLA Publications, WTO publications like World Investment
Reports, Disarmament Year Book etc. There is a large collection of
UNIESCO Publications. Under the US exchange programme this section
regularly receives US Government documents. There are about 50,000
publication in this collection.
SPECIAL COLLECTION – NON-PRINT MATERIAL:
addition to normal printed documents CSL has started making
concerted efforts to develop non-print media collection especially
for research purposes. The library has started acquiring CD-ROM
databases and microforms regularly. In this collection about 450
CD-ROM databases and 90,000 microforms are available. The library
also has rich collection of Indian Official Documents in microform.
library acquires books in various disciplines of Arts, Humanities
and Social Sciences. Besides, CSL acquires books in Sanskrit, Hindi
and Indian Regional languages also on various subjects. CSL does
cooperative acquisition policy with five libraries of Department of
Culture. Book selection is done on monthly basis. This library also
acquires non-book material such as microforms (microfilm and
microfiche) and CD-ROMS etc. to enrich the existing collection.
PROCESSING OF DOCUMENTS:
section processes all Hindi and English books. The books are
catalogues on-line since 1996 on the basis of UNIMARC
(Universal Machine Readable Cataloguing) format and AACR II,
and classified according to Dewey Decimal Classification, 20th
edition. While cataloguing, subject headings are given by using the
Library of Congress Subject Heading (LCSH) list. The latest
additions to the library are published as quarterly book news to
inorm the users about updation of the collection. The retrospective
conversion of the existing manual bibliographical data into
machine-readable format is underway. This will help in transforming
CSL into a fully automated library.
COORDINATION AND PUBLICATION ACTIVITIES:
and Publication Section of the library coordinates with all the
sections of the library, with the other two branches of CSL,
Department of Culture, and other Ministry/Department, mainly for the
routine administrative activities. Preparation of the Annual Plans,
Annual Report, Budget monitoring and coordination with finance
division are the main activities of the section.
HUMAN RESOURCE DEVELOPMENT ACTIVITY:
has been designated as a nodal agency for providing training in
computer operating systems, word processing software, electronic
publishing, library application software, GIST Interface, UNIMARC
format for processing to the library staff of institutions under
Department of Culture in particular and other libraries in the
INFORMATION TECHNOLOGY APPLICATIONS AT
addition to the collection development process, the CSL has been
venturing in the field of information and communication technology
by providing strong infrastructure support to use IT gadgets. The
Online Public Access Catalogue (OPAC) has been activated having
about 75,000 bibliographical records. CSL has outsourced its
resources to different private agencies in order to provide access
to OPAC with the bibliographical information of its entire
collection available in different divisions. It has also planned to
provide OPAC services for all its Hindi and other Indian regional
language collection available in Tulsi Sadan. Such Online database
has been planned with the help of international standards used in
library and information science field. It is our endeavor to
accomplish this task within a targeted period of two years. CSL also
has planned to provide Web based services with the help of such
databases. In addition to the OPAC services, CSL has been providing
access to Internet service through dedicated line available through
NIC and hope to develop a portal of all the Government of India
libraries. CSL also venturing in the field of digitization by
creating the database of all Government of India Gazette ( Central
Government) notifications issued by the Government of India and wish
to make it available through web based services.
Membership of the Library
provision of membership is Centralised and will be regulated from
the Central Secretariat Library, Shastri Bhawan, New Delhi.
The borrowing members are entitled to use the facility of other
branch libraries of CSL. Membership of the Library are categorized
Central Government Employees.
b. Special Members.
c. Casual Members.
d. Corporate Members.
FOR ENROLMENT OF MEMBERS:
MEMBERSHIP TO CENTRAL GOVERNMENT EMPLOYEES:
the Membership Form
A Central Government employee, whose office is located in
Delhi/New Delhi, may become a member of the library. His/her
application should be recommended and duly forwarded by the
administration wing of the Ministry/ Department/Office, where the
applicant is employed. The recommending authority should certify
that the information provided in the form is correct and forward the
application to CSL for enrolment duly after making the entry in
applicants service book. The Central Government employee is entitled borrow four books from the library as per the rules of the library. The concerned forwarding Office will assist
the library in recovering overdue books or the price of book(s)
lost/damaged by the applicant. The applicant will be asked to obtain
“No Demand Certificate” from CSL before relieving him/her from
All retired Central Government employees are entitled to
become members of the library by getting the membership form duly
filled up by providing their PPO Number in the form. They are also
required to deposit a refundable security of Rs. 500/- at the time
of enrolment and an non-refundable annual membership fee of Rs.
250/- p.a. to borrow two books from the library as per the rules.
MEMBERS: Special Membership of the library can be given to
eminent scholars, researchers, academicians and any other individual
by the Director, CSL by submitting the required membership form with
refundable security deposit of Rs. 500/- and non-refundable annual
membership fee of Rs. 500/- p. a. for borrowing three library books
as per the rules of the library. Download
the Membership Form
MEMBERS: This category covers consultation members those who
want to consult the library resources, however, they can use a
photocopying facility available in the library on payment basis as
per the library rules. For the purpose one has to enroll himself a
casual member of the library by giving the address proof such as
voter ID Card, Ration Card etc. or a letter from the institution
with which they are affiliated. No books will be loaned to Casual
Member. They are also requested to adhere to the norms of the
MEMBERS: Any organization in Delhi can become a member of this
library by depositing
an annual membership fee of Rs.1500/- per year (non-refundable)
regulated through their library. They will be entitled to six
library tickets for borrowing out of the lending collection. This
facility is extended to the employees of the organization who has
taken the membership of the CSL and shall be entitled for all the
facility and services as given to its regular members.
The organization will furnish all the details in the form
which should be duly signed by the administrative head of the
organisation and will take all the responsibility for the books
borrowed against Corporate Membership by their representative.
HOURS: 9.00 A.M. to 6.00 P.M. Monday to Friday.
9.00 A.M. to 5.30 P.M. on Saturday (for consultation only).
library will remain closed on all public holidays notified by
Government of India. All users must prepare to leave the Library ten
minutes before closing time and to be out of the building by closing
time. Items available for loan may be borrowed until ten minutes
before closing time.
MATERIAL WHICH CAN BE LENT OUT : The following categories of
books can be borrowed by members:
Books from the Area Study Section of CSL, Shastri
Bhavan within 30 year of publication will lent out including books
from Tulsi Sadan Library and R.K. Puram branch library.
One month from the date of issue
Rs.2 per day per book will be charged if the book is
not returned on or before the due date.
If there is a delay of two months from the due date
for the return of books the membership will become invalid and for
renewal of membership is possible with a deposit of a fee of
LENDING RULES: Loan privileges and its associated conditions
Members must produce their valid library membership card when
borrowing the books. Members must check to see that all library
materials in their possession have been properly checked out to them
before leaving the library.
Members are held responsible for all materials charged to
Members will be held responsible for any mutilation
(including defacement) found in library materials when returned.
They must check and report any mutilation found at the time of
issuing the book.
Members must report the loss of library materials immediately
to the Circulation Section of the Library and they must pay the
compensation for the lost book.
Any book not returned in response to a final overdue notice
would be considered as lost and the member would be asked to pay
compensation for the lost book.
Fines will be calculated, according to the Rates of Fines,
from the due date and the amount should be paid at the library.
Members must ensure that the books issued to them are
returned or renewed on or before the date due. Notices sent by the
Library serve only as a reminder and non-receipt of the notices does
not absolve any member from paying fines or other penalties as
stated in these Rules.
Each borrowing member will be issued library tickets as per
Documents can be borrowed (not more than 2 documents at a
time) on inter-library loan by the libraries located within the NCT
Region of Delhi for a period of 15 days on submission of request
duly signed by the Librarian or his authorized representative;
10. In case the members fail to return the borrowed document on
or within the due date shall be liable to pay overdue charges at the
rate of Rs. 2.00 per day on the spot. The privileges given to the
member shall be suspended if overdue materials are not returned.
The borrowing members who repeatedly fail to return documents
on due date consecutively on five occasions may loss the privilege
of the membership of the library. They will also not be allowed to
borrow the books;
The documents on loan with the members can be recalled by the
Library at any time;
OR DAMAGED BOOKS:
borrower is obliged to compensate lost or damaged items either by
substituting the material or paying for it. Fines will be
calculated, according to the Rates of Fines, from the date due to
the date when the material was reported lost.
the payment for the lost book is not done as demanded, the
controlling authority of the central government employee will have
to recover the amount from the salary and sent it to the Central
the case of Retired Central Government Employees/ special members
and corporate members, the amount due for the lost book will be
intimated in writing and incase the same is not paid then it will
recovered from the security deposit made by the user. The membership
will also be forfeited. .
Plus Surcharge to be recovered
publishers Price plus 200% as surcharge.
Publishers Price Plus 175% as Surcharge.
Publishers price plus 150% as surcharge.
publishers price 140% as Surcharge
publishers price 125% as Surcharge
publishers price 50% as Surcharge
can be renewed at the library or by phone at 3389383 or by e-mail at
_________ or within two days of the due date. The renewal is
only for 15 days from the due date. Renewal is not done if any other
member of the library already reserves the book.
It is possible to make a reservation at the library using the
reservation form or by e-mailing;
The arrival of reserved materials will be duly notified to
for pickup will be kept for 7 days from the date of notification;
4. Each member can reserve two books at a time. All materials on
hold must be collected personally.
books taken on Interlibrary Loan, the loan period is at the
discretion of the lending library and the due date will be fixed
accordingly. No renewals.
materials on open access shelves may be removed for use within the
Library without reference to Library staff. After use they should be
left on the re-shelving tables or trolleys.
materials not on open access in the rare book collection may be
consulted following application to the Director of the Library.
are not permitted to bring their own books, floppy disks, CDs into
the Library but no responsibility is accepted for their safety.
Conduct not conducive to the proper use of the library is
Noise, disturbance or unruly behaviour is forbidden in any
part of the library.
Smoking, food and drinks are not allowed in the library.
Silence shall be observed in the public areas of the library.
Mobile phones, pagers and watch alarms should be switched off before
entering the library.
Users of the library should be decently dressed.
Loitering or sleeping in the library is prohibited.
Library materials must not be taken out of the library unless
a Library staff has properly issued them.
All books and personal belongings must be shown to the staff
at the library exits whenever required to do so.
No bag, case, umbrella, personal book, CD-ROM, or floppy disk
should be brought into the Library. They should be deposited at the
property counter at one’s own risk.
10. Library membership cards are not transferable and must be
produced whenever requested by Library staff.
Library membership cards, when lost, must be reported
immediately in person or by telephone to the Circulation Department.
A lost library card may be replaced by a fee of Rs.50.00 along with
an undertaking that the member concerned will be responsible for any
book taken on the library card.
Mutilation and theft of library materials are offences
punishable by law. Appropriate action will be taken by the Library
13. Library books and documents must be treated with honour, so
that it is prohibited to underline, write notes or pull out pages
All dues to the
library must be paid promptly.
The library will not be held responsible for the loss of any
personal belongings of users.
The members should inform the library their new
designations, official addresses and addresses of communication as
and when they move to new assignments or locations.
Following consultation, books should be left on the tables
for the library staff to re-shelve them.
The library staff has the right to ask users to leave the
library if they are inappropriately dressed or are causing a
The library staff has the right to ask a non-member to leave
“ No demand Certificate” from CSL/ TSL/ RKP by the government/
special member category and corporate member category
is most essential condition. A member shall obtain a ‘ No
demand Certificate’ by submitting an application on the prescribed
form and on depositing all the tickets.
OF RESOURCES AND THE CONDITIONS FOR USE
Reference documents: Only for consultation within the
2. General books available in general section, area studies can
Serials: only for consultation within the library;
4. Official publications: only for consultation within the
5. Rare books: consultation with the permission of competent
6. Non-Print documents: only for consultation within the
Reprographic services: The
CSL has full-fledged reprographic unit comprising of complete
microfilm/ microfiche processing and duplication equipment,
photocopying machines, electronic duplicator, collator, and
microfiche/ film reader printer. CSL provides a whole range of
services to its users and to the Department of Culture.
types of members from the library may obtain photocopying services
on payment basis. Minimum charges are Rs.5/- (Re1 for A/4 size paper
per exposure and Rs.2/- for A3 size paper per exposure).
categories of publications are not to be used for photocopying:
Works not belonging to the Collection may not be photocopied;
b) Works categorized as ‘ restricted’ such as rare books,
journals and manuscripts and works supplied to the Library on the
understanding that they would not be reproduced without the written
consent of the copyright owner;
c) Unpublished works
limitations to photocopying are to be adhered:
e) Published works, not more than one chapter or not more than
10 per cent of the number of pages thereof at a time;
f) Periodicals not more than the whole or part of one articles
in a periodical at a time
copies from microfilm/fiche available in CSL can be had on
3. In order
to enhance the resources of the library books required for its
members library acquires books on Inter – library loan.
is planning to give Internet Surfing/printout facilities to its
users on payment basis.
database services consultation/printout service on payment